ISCO Bye-Laws, Guidelines and Reference Information

 

  1. DEFINITIONS

Secretariat

The ISCO Secretariat is the core management team of the organization and includes the President, the Secretary, the VP (Membership) the VP (Newsletter) and Legal Counsel. From time to time other Members of ISCO may be co-opted as additional members of the Secretariat.

Executive Committee

The Executive Committee (EC) is the Management Committee of the organization. See also Article IX (a) of Constitution.

Professional Standards Committees

The Professional Standards Committee (USA) and the Professional Standards Committee (Rest of the World) are responsible for assessing eligibility of applicants for Professional Membership of ISCO and for making recommendations to the Secretariat in regard to awards of Professional Membership. 

Nominating Committee

The Nominating Committee is responsible for assessing proposals for election of new Members of the Executive Committee.  Members of the Nominating Committee are appointed at each Annual General Meeting and hold office for one year. 

ISCO Council

The ISCO Council is a non-executive advisory body made up of ISCO Members acting as world-wide National Representatives to ISCO.

  1. CLASSES OF MEMBERSHIP

 

  1. Honorary Membership

This class of membership is only awarded at the Discretion of the ISCO Council to persons who have had a very significant role in advancing the interests of the Organization and the wider Spill Response Community. Entitled to use the letters Hon.FISCO after their names as recognition of achievement. Non Fee paying

  1. Corporate Membership

This class of membership is open to companies involved in the infrastructure of Spill Response – for example, Manufacturers of equipment and materials, Response Contractors, Consultancies, Training Providers, etc. Fee paying.

  1. Industry Partner

Class of membership available to international, regional and national organisations, universities and other academic institutions, governmental departments and agencies, research establishments and other entities including companies who have only a peripheral interest in spill control. Fee paying except where ISCO and the proposed Industry Partner is both agree to formalising a relationship that is beneficial to both parties.

  1. Profession Membership

Class of membership for individuals who meet defined criteria.  Professional Members are elected by a Membership Standards Committee (MSC).  For details see Page 8 – Professional Membership.

  1. Individual Membership

This class of membership is available to individuals who support the aims of ISCO and wish to receive the weekly ISCO Newsletter but do not wish to have or to seek Professional Membership. Fee paying.

  1. Student Membership

Class of membership for apprentices, students, trainees as a first step in their career development process.  

 

  1. ISCO TERMS & CONDITIONS, ISCO’S DATA PROTECTION & PRIVACY POLICY

Acceptance of the above is a requirement for Members of ISCO, for Subscribers to the ISCO Newsletter and for Users of the ISCO Website. 

Advice of this requirement is posted on ISCO’s website home page and in every issue of the ISCO Newsletter.

ISCO’s Terms and Conditions are available for viewing at http://www.spillcontrol.org/terms-conditions

The ISCO Secretariat can at any time make changes to the text of ISCO’s Terms & Conditions.

 

  1. RIGHTS OF MEMBERS

 

  1. All members have the right to attend Meetings of the organization and to vote on proposals raised during Meetings.

  2. Members have the right to appoint a proxy to vote on their behalf if not able to attend a Meeting.

  3. Members have the right to vote by email on proposals sent to them by the ISCO Secretariat.

  4. Members have the right to propose to the Nominating Committee names of individuals for consideration as potential new members of the Executive Committee.

  5. Members who are resident in relevant countries may make proposals to the Secretariat regarding the appointment of Members of ISCO Council to represent them as their national representative on the ISCO Council.

  6. In cases where the Secretariat determines that it is necessary to carry out an election to select a new Member of Council, ISCO Members resident in the relevant country have a right to vote.

  7. All Members are entitled to receive the weekly ISCO Newsletter free of charge.

  8. Professional Members have the right to appeal a decision made by the Professional Standards Committee.

 

  1. CONDUCT OF MEETINGS

 

  1. Notices of meetings, the Agenda, meeting papers and a Proxy Voting Form must be sent to members at least 30 days before the date of a meeting.

  2. Members are encouraged to submit details of any matters that they would like to be discussed at the Meeting. Such submissions should be sent by email to the Secretariat at least seven days in advance of the date of the Meeting. 

  3. The Agenda for an Annual General Meeting shall, as a minimum, contain –

  1. Apologies from members unable to attend the Meeting

  2. A Report from the Secretary

  3. The Minutes of the previous Meeting

  4. A Financial Report

  5. Appointment of Auditor

  6. Papers with additional information on the matters to be discussed

  7. Appointment of the Nominating Committee

  8. Election of Members to the Executive Committee

  9. Any other business

  10. Provisional date of next meeting.

  1. A Proxy Voting Form will be sent to Members who cannot attend with advice that it be completed and submitted to the Secretariat by email at least seven days before the Meeting. The Proxy Voting form should be designed in a way that facilitates electronic submission to the Secretariat.

  2. The AGM will normally be chaired by the President but he may appoint another member of the Executive Committee to act in his place.

  3. Before the start of the Meeting the Chairman will appoint someone present to record the minutes of the Meeting.

  4. A sign-in form will be passed around to provide a record of Members present.

  5. Matters to be voted on at the AGM will be as stated on the Proxy Voting Form and, as a minimum, will includes for/against voting boxes for each of the following –

  1. Approval of the Minutes of the previous Meeting

  2. Acceptance of the Secretary’s Report

  3. Appointment of the independent auditor

  4. Appointment of Members of the Executive Committee

  5. The various motions to be voted upon (list prepared by the Secretariat)

  1. Voting will be by a simple majority, counting votes of Members present and all of the submitted Proxy Votes. In the event of a tie, the Chairman will exercise a casting vote.

  2. Rules for an AGM conducted by Email will differ in the following ways –

  1. Members will be asked to comment on the Agenda and Meeting Papers content by email and to send their comments to the Secretariat within a fixed period of time after delivery of the Meeting papers.

  2. The Secretariat will circulate comments received by email to the Members within a fixed period of time after the comments submission deadline.

  3. Members will be requested to submit their Proxy Voting Forms before a date deadline to  be advised by the Secretariat

  4. As soon as possible thereafter the Secretariat will advise Members of the result of the voting.

 

  1. If, between AGMs, Members are asked by the Secretariat to vote to accept/reject proposals on matters raised by the Secretariat, the procedure is –

 

  1. The Secretariat will send Members an email with details of the proposal/s which members are being asked to consider, together with background information and the reasons why the Secretariat has raised the matter.

  2. Members will be asked to comment on proposal/s by email and to send same to the Secretariat before a deadline set for a fixed period of time after delivery of the Meeting papers.

  3. The Secretariat will circulate comments received by email to the Members within a fixed period of time after the comments submission deadline.

  4. Members will be requested to submit their Proxy Voting Forms before a date deadline to  be advised by the Secretariat

  5. As soon as possible thereafter the Secretariat will advise Members of the result of the voting.

 

  1. RULES RELATING TO APPOINTMENTS OF OFFICE BEARERS

 

  1. For details of the voting rights of Members in regard to Election of Office Bearers, please refer to

Section 4 – “Rights of Members” Page 3

  1. The Nominating Committee is charged with the responsibility of assessing candidates for membership of the Executive Committee and submitting its recommendations to the Executive Committee.

  2. The Secretariat may at any time co-opt a member to join the Executive Committee but the appointment of a co-opted member is temporary until confirmed by Members at the next AGM.

  3. Members of the Executive Committee shall serve for a period of three years but thereafter are eligible for re-election by Members at the next AGM.

  4. The number of Members of the Executive Committee is limited to a maximum of nine.

  5. Membership of the Secretariat is subject to the approval of the Executive Committee.

  6. The Secretariat (core management team) may at any time co-opt a Member to assist in the execution of its work.

  7. The Appointment of Members of Council can be made by –

  1. Invitation by the Secretariat to serve as a Member of Council

  2. Election by Members resident in the represented country.

 

  1. RULES AND GUIDELINES RELATING TO THE ISCO COUNCIL

 

  1. The ISCO Council is composed of the appointed National Representatives of each country in which there are Members of ISCO. The ISCO Council acts as an advisory and consultative body, assisting the Executive Committee on policy, new initiatives and other matters.

  2. Term of appointment to Membership of the ISCO Council is not time-limited but the continuation of appointments of Members of Council requires to be confirmed at the annual AGM.

  3. Except under special circumstances only one Member of Council may be appointed as the representative of a country on the ISCO Council.

  4. In countries where there is a relevant national association recognised by ISCO as representing the interests of ISCO Members, the Secretariat shall give preference to that association by inviting it to nominate one of its office-bearers to serve as a Member of the ISCO Council.

  5. In a country where there is only one resident Member of ISCO, the Secretariat my consider appointing that person as a Member of Council.

 

  1. ISCO’s requirements relating to the responsibilities of Members of Council – 

 

  1. The appointed Member of Council will be the primary point of contact between ISCO and the Membership in the country (or region) represented.

  2. The Executive Committee also looks to Members of Council for support in facilitating communications between ISCO and government ministries or agencies, and other national authorities, institutions or bodies in the countries (or regions) represented. Members of Council are expected to promote ISCO’s objectives and to encourage growth of ISCO Membership in their countries”.

  3. Most Members of ISCO Council have full time occupations and are able to give only a restricted amount of their time in support of the organisation. Because of this, Council Members are limited in what they can do to help but ISCO owes a big debt of gratitude to its Members of Council for their support.

  4. With ISCO’s dependence on membership fees for its funding, recruitment of members is particularly important. Over the years individual Members of ISCO Council have helped the organisation in many ways –

Making recommendations to the Executive Committee on policy and other matters

Giving practical support to ISCO initiatives that are of benefit to our community 

Acting as a point of contact between ISCO and national authorities

Organising “in-country” meetings of members

Helping to grow the organisation by recruiting new members

Publicising the aims and work of ISCO at national conferences

Providing member benefits such as discounts on training courses, conference fees, etc.

Supporting ISCO representation at in-country exhibitions, conferences and forums.

Representing the organisation at international conferences, IMO and other meetings.

  •        Contributing to working groups (ISCO, IMO, etc.) on projects for improving response.

  •        Providing technical articles, case histories, etc. for publication in the ISCO Newsletter

Sending interesting news reports for inclusion in the ISCO Newsletter

 

  1. The Executive Committee also looks to Members of Council for support in facilitating communications between ISCO and government ministries or agencies, and other national authorities, institutions or bodies in the countries represented. Members of Council are expected to promote ISCO’s objectives and to encourage growth of ISCO Membership in their countries”.

  2. Any member of ISCO can volunteer to become a Member of ISCO Council. In this context “member” can mean – an Individual Member or a Professional Member or an employee of a Corporate Member an employee of an Industry Partner.

  3. Under most circumstances only one Member of Council can be appointed for each country 

  4. Appointment of a new Council Member should be approved by a majority of the in-country members and the ISCO Executive Committee

  5. If more than one individual wishes to represent a particular country, an election will be held amongst the in-country members to decide on the appointment.

  6. A Member of ISCO Council must maintain his/her status as a paid-up member* of ISCO 

  7. The re-appointment of all Members of the ISCO Council is normally confirmed at the Annual General Meeting unless an objection is raised or a Council Member intimates a wish to stand down

  8.  Anyone can propose himself/herself as a new Member of ISCO Council by writing to the Secretariat. Information to be provided should include your contact details, your CV and a summary of what you can contribute in the event that you are appointed as a Member of ISCO Council

 

  1. RULES AND GUIDELINES RELATING TO PROFESSIONAL MEMBERSHIP

 

  1. Awards of Professional Membership are strictly controlled to protect the value and international respect accorded to ISCO awards of Professional Recognition and to prevent fraudulent applications.

 

  1. The Form of Application for Professional Membership requires Applicants to nominate a Referee, give references and details of qualifications, training, career summary, and other information for the guidance of the relevant Professional Standards Committee. The Form of Application for Professional Members can be found at http://www.spillcontrol.org/2013-02-05-10-50-47/professional/application-form

 

  1. Applicants for Student Membership are allowed to complete simplified application requirements.

 

  1. Applicants are required to sign an undertaking to abide by ISCO’s Code of Professional Conduct and to accept other conditions as specified in the Application Form.  The Code of Conduct for Professional Members can be viewed at http://www.spillcontrol.org/2013-02-05-10-50-47/professional/code-of-conduct

 

  1. The fees relating to preliminary assessment of applicants for Professional Membership and the annual costs of maintaining Professional Membership are set by the ISCO Secretariat are detailed on the Professional Membership Application Form at http://www.spillcontrol.org/2013-02-05-10-50-47/professional/application-form

 

  1. Classes of Profession Membership are –

 

  1. HONORARY FELLOW (Hon.FISCO) – Only awarded at the discretion of the ISCO Secretariat to those persons who have had a very significant role in advancing the interests of the Spill Response Community. Entitled to use the letters Hon.FISCO after their names as recognition of achievement. Non Fee paying

  2. FELLOW (FISCO) – Awarded to those individuals who are senior managers / persons with significant professional and /or academic attainment. Entitled to use the letters FISCO after their names to indicate achievement of professional recognition. Fee paying except where Membership Committee recommends award of an Honorary Fellowship.

  3. MEMBER (MISCO) – Category of professional membership for experienced individuals who have met required qualification criteria, likely to be at an experienced supervisory level or above. Entitled to use the letters MISCO after their names to indicate achievement of professional recognition at this level. Fee paying. 

  4. STUDENT MEMBER – Class of membership for apprentices, students, trainees as first step in their career development process.  Student Membership is free of charge but is only available to individuals on the recommendation of a tutor employed by a recognised training organization or, in the case of an organization that carries out internal training of staff, by a senior executive. Free Student Membership is time-limited depending on duration of training course or apprenticeship.

 

  1. Award of Professional Membership (FISCO or MISCO) may also be made to individuals who may not have significant “hands on” spill control experience – These awards may be made to individuals who are owners or senior managers of companies or organizations and are deserving of recognition because of their long term contributions to the spill control industry and/or responsibility for the development of initiatives that represent significant advances in spill control measures. Fee paying.

 

  1. The ISCO Professional Standards Committees are responsible for assessing applicants for Professional Membership of ISCO, and making recommendations to the Secretariat regarding award of Professional Membership and, where the recommendation is positive, to recommend award of the appropriate grade of Professional Membership.

 

  1. Because the nomenclature of technical qualifications in the USA are often different from those in other countries, there are two Professional Standards Committees – The Professional Standards Committee (USA) and The Professional Standards Committee (Rest of the world).

 

  1. Each of the Professional Standards Committees has three members.

 

  1. Members of the Professionals Standards Committees are appointed by the ISCO Secretariat and will include the President, the Secretary with the other members selected from members of the Executive Committee and/or ISCO Council.

 

  1. Assessment Guidelines are provided to assist members of Professional Standards Committees in their assessment of Professional Membership applications   See – http://www.spillcontrol.org/2013-02-05-10-50-47/professional/assessment-guidelines

 

  1. Appeals Policy and Complaints Procedures are also provided on the ISCO website. http://www.spillcontrol.org/2013-02-05-10-50-47/professional/appeals-policy  http://www.spillcontrol.org/2013-02-05-10-50-47/professional/complaints-procedures

 

  1. RULES AND GUIDELINES RELATING TO OTHER CLASSES OF MEMBERSHIP

 

  1. ISCO shall not unreasonably refuse membership to individuals, companies, organizations, and other entities with a genuine interest in supporting ISCO’s Mission and Objectives

 

  1. The Secretariat will send new Members a “Welcome to Membership” email with comprehensive guidance information.  The Secretariat will also prepare and send by air mail the new Member’s Certificate of Membership, and update ISCO Website data and Mailing Lists.

 

  1. Membership of ISCO is open to professionals, companies and organisations involved in spill control and related disciplines, including   

Spill Response Companies

Spill Response Co-Operatives

Response Equipment Manufacturers

Training Providers

Spill Control Professionals

Trade Associations

Oil Industry Associations

Petroleum Companies

Chemical Industry

Government Agencies

Consultants

Environmental Organisations

Tanker Owners

Road and Rail Transport Operators

Insurance Companies

Port, Terminal and Pipeline Operators

Laboratories

Research Establishments

Universities

Students

Others with a Professional Interest in Spill Control


  1. Applications for Membership of ISCO can be submitted online at http://www.spillcontrol.org/2013-02-05-10-50-47/membership-application or an application form may be requested from the ISCO Secretariat at info@spillcontrol.org

 

  1.  RULES RELATING TO PAYMENT OF ANNUAL MEMBERSHIP FEES

 

  1. The ISCO VP (Membership) is responsible for invoicing of membership and other fees.

 

  1. Invoices will be sent to Members by email and it is the responsibility of Members to advise the VP (Membership) of any changes in the email address provided for sending of invoices.

  1. Membership fees are invoiced annually in advance on the anniversary of the date of first joining ISCO.

 

  1. Invoices for Membership and membership renewal are payable within 30 days of date of invoice.

 

  1. Failure to pay invoices for membership renewal will result in termination of membership but a member who fails to pay his annual fees within 30 days will receive a reminder and warning before action is taken to remove a Member from the Roll of Members.

 

  1. Invoices for Assessment of Members applying for Professional Membership must be paid in advance before the assessment process is commenced.

 

  1. Details of ISCO’s charges for Membership and other services can be viewed at http://www.spillcontrol.org/2013-02-05-10-50-47/subscriptions

  1. THE ISCO WEBSITE

 

  1. The ISCO Website, at www.spillcontrol.org  informs Members and the general public about ISCO and its Members. The maintenance of the ISCO website is the responsibility of the ISCO Secretariat. 

 

  1. By clicking on the various headings on the Menu Bars, access is given to the contents of the site. 

 

  1. THE ISCO NEWSLETTER

 

  1. The weekly newsletter is sent out by email to all Members

 

  1. The ISCO VP (Editor) is responsible for the production and distribution of the ISCO Newsletter.

 

  1. Newsletter recipients are responsible for alerting the VP (Editor) of any changes to the email address for delivery of the Newsletter by sending advice to info@spillcontrol.org

  1. RESPONSECON CONTRACTS

 

  1. These standard spill response agreements (available for both international and US jurisdictions) have wide application, including use for equipment and personnel or equipment-only scenarios. The contract defines general terms between response contractors and any requesting parties. Requesting parties are deliberately not confined to ship owners, but comprise government agencies, vessel owners, oil companies, pipeline operators, railway companies, port authorities, terminal managers and others with responsibility for quickly initiating response operations.

 

  1. More information about the RESPONSECON contracts, which are free to use, and the links for downloading are available at http://www.spillcontrol.org/2017-06-16-17-05-04

 

  1. The copyright for the RESPONSECON contracts is jointly owned by ISCO and BIMCO.

 

  1. From time to time these contracts may require to be updated and any changes will be subject to agreement between BIMCO and ISCO.

 

  1. It has been agreed between BIMCO and ISCO that BIMCO will hold the Master Copy of the RESPONSECON contracts and be responsible for revisions in the texts of the RESPONSECON Contracts.

 

  1. The ISCO Secretariat is responsible for liaising with BIMCO in matters concerning the RESPONSECON contracts and, in event of changes, for updating the link provided on the ISCO website.

 

  1. EMERGENCY ASSISTANCE – SOURCING OF EXPERTS, EQUIPMENT AND SUPPLIES

 

  1. ISCO members include the world’s leading spill response contractors, consultants, training providers and manufacturers of spill response equipment and materials. Members also include organisations involved in response planning and management support, spill response R&D, oiled wildlife rescue, oil spill detection and tracking, and many other spill-response-related activities.

 

  1. Emergency Assistance is a free facility provided by ISCO for use by ISCO Members, Government Agencies, Oil Industry, Vessel Owners, Pipeline Operators, and any other entities that urgently require to mobilise additional resources for spill response. More information is provided at http://www.spillcontrol.org/emergency-assistance

 

  1. When the Emergency Assistance facility is activated, the ISCO Secretariat is responsible for implementation of the procedures to be followed upon requests for emergency assistance.

 

  1. REVISIONS TO ISCO’s ISCO BY-LAWS, GUIDELINES AND OTHER REFERENCE INFORMATION

 

  1. The ISCO Secretariat is responsible for periodically revising and updating this document.

 

  1. The ISCO Secretariat is required to circulate revised versions of this document to the Members of ISCO.

 

  1. Members are requested to address suggestions for changes to the ISCO Secretariat at info@spillcontrol.org

 

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